Signing documents nowadays doesn't require a printer, pen, or scanner. If you've received a PDF contract, form, or approval request via email, you can sign it directly on your computer or mobile device and send it back in minutes. With tools like PDF2Go's Sign PDF feature, adding your signature is quick and secure. We will walk you through the process of signing an emailed PDF and returning it with ease. Plus, we've added extra tips to make the process even smoother!
Step-by-Step Guide to Signing a PDF Email Attachment
Step 1: Download the PDF Attachment
When you receive an email with a PDF that needs your signature, start by downloading the file. Open the email, locate the attachment, and click Download or Save to store it on your computer or mobile device. Choose a location that's easy to find, like your Downloads folder or Desktop.
Step 2: Open PDF2Go's Sign PDF Tool
Navigate to PDF2Go's Sign PDF tool. The intuitive interface makes it easy to get started, with a clear upload area for your PDF file.
PDF2Go is a secure, cloud-based platform that works on any device—Windows, macOS, iOS, or Android. Your files are encrypted during upload and processing, ensuring your sensitive documents stay safe.
Step 3: Upload the PDF
Drag and drop the downloaded PDF into the upload box on PDF2Go's website. Alternatively, click the upload button to browse your device for the file. If the PDF is stored in the cloud, you can import it directly from Google Drive, Dropbox, or OneDrive, saving you the hassle of downloading and re-uploading.
Useful Tip: Double-check that you've uploaded the correct file, especially if the email contains multiple attachments.
Step 4: Add Your Signature
Once the PDF is uploaded, click Set up signature to create your signature. PDF2Go offers three flexible options:
- Draw it by hand: Use your mouse, trackpad, or touchscreen to draw your signature for a personal touch.
- Type it as text: Enter your name and choose the font.
- Upload a signature image: If you have a saved image of your signature (preferably a transparent PNG), upload it for a polished result.
After creating your signature, drag and drop signature elements onto the document to add them to your PDF.
You can drag it to the exact spot, resize it, or rotate it to fit perfectly.
Tip: PDF2Go allows you to add initials, dates, or a company stamp, which is great for forms requiring additional details.
Step 5: Save and Reply by Email
Once your signature is in place, click "Save" to finalize the changes. Download the signed PDF to your device.
Open your email, reply to the original message, attach the signed file, and hit Send. You're done!
Additional Tips for Signing PDFs
- Verify the Signature Placement: Before saving, zoom in to ensure your signature is clear and correctly positioned. A blurry or misaligned signature may cause issues with the recipient.
- Check File Compatibility: Ensure the recipient can open the signed PDF. PDF2Go generates standard PDF files compatible with most readers, but confirming with the sender can avoid delays.
- Use a Transparent PNG for Uploaded Signatures: If you're uploading a signature image, a transparent PNG ensures a clean look without a white background clashing with the document.
In Conclusion
As you can see, signing a PDF sent by email has never been easier, thanks to tools like PDF2Go.
With its user-friendly Sign PDF feature, you can add a handwritten, typed, or uploaded signature in just a few clicks—no printing or scanning required. Whether you're sealing a business deal or approving a form, this process saves time, reduces hassle, and keeps your documents secure.
Try PDF2Go today and experience the convenience of digital signatures for yourself. Happy signing!
